What is a Register?

The register is used to track income and expense transactions for a specific asset or liability account, typically a checking or savings account. This is a simpler way to post these transactions than using journal entries and should look similar to the view of your bank statement. To view the Account Register, go to Fund Accounting > Transactions > Registers.

How do you use the register?

From the top of the register, you can click to change which account register you wish to view.

If you have an asset or liability account that you wish to show in a register, you can change the account type to "Use as a register" for the account in the Account List.

The register screen default to see 25 transactions on a single page, but if you would like to see more you can easily accomplish this with the dropdown a the bottom left of the register screen

Entering Transactions in the Register

You can easily enter new income, expenses, or contributions from your register screen. To add a new transaction, simply click the Add New dropdown in the top right corner and fill in the necessary information. Aplos handles the complex debit and credit entries on the backend, so you don't need to be an accounting expert to record your transactions accurately.

To learn more about each type of transaction you can enter view our resource on Entering Transactions.

How to Manage Transactions in the Register

If you ever need to make changes to a transaction, you can do so by selecting the three dots to the right under the actions column. Actions available on a transaction include: move, edit, duplicate, void, add attachment, and delete.

Please note, that if the action is not something that can be done on the transaction (i.e. cleared via bank reconciliation, or entered in the accounts payable/receivable modules) then the action will not populate as an option in the dropdown.

To learn more about the actions available, view our resource on Managing Transactions.

Search, Filter, and Sort Transactions in the Register

The Aplos Register screen offers powerful tools for searching, filtering, and sorting your transactions. You can find specific transactions using the search bar for details like contact or amount, and refine your view with filters for custom dates, accounts, or tags. You can also sort your data by most columns. A key benefit is the ability to export a custom report based on your filtered results directly from this screen.

To learn more about how to utilize these features, view our resource on Searching, Filtering, and Sorting Your Aplos Register.

The Aplos Register is your central hub for managing the daily cash flow of your organization. By providing a simple, user-friendly way to record income and expenses, it ensures your financial records are accurate and up-to-date without requiring a deep understanding of accounting principles. The robust search, filter, and export tools allow you to quickly access and report on your data, while the management options give you control over your transactions. Ultimately, the Register simplifies your bookkeeping, making it easy to keep your asset and liability accounts in order.