How to Adjust an Individual Employee's Payroll Mapping in Aplos
By now, you've already set up your global mapping for importing payroll. However, in some cases, you may need to assign a different account to a specific employee's salary or benefits than the one you’ve set in your global mapping. For example, if your Pastor needs a different salary account than what’s used in the global mapping, you can adjust this directly on the employee’s mapping page.
Here’s how to make those adjustments:
Select the Employee with a Unique Account
When you're ready to import the payroll, find the employee who requires a different account (e.g., your Pastor). Click on their name to open their individual mapping.
Edit Only the Accounts That Need Changing
On the employee’s mapping page, you'll only need to adjust the accounts that should be different from the global mapping. For instance, if the Pastor’s salary needs to be mapped to a different account but all other benefits and withholdings should follow the global mapping, you’ll only change the salary expense account here.
Access the Mapping Editor
When you click Import for the pay run, find the employee’s name and click the pencil icon on the far right to edit their individual mapping.
Make the Necessary Changes
In the mapping editor, update only the accounts that differ from the global mapping. For example, if you need to update the salary account but keep all other accounts the same, just change the salary account and leave all other fields blank.
Save the Changes
Once you've selected the correct expense account for the employee, click Save. You’ll only need to do this mapping once.
After importing the pay run, the system will remember your custom mapping for that employee. Any accounts that were adjusted will appear in the Custom Mappings column, so you’ll always know which accounts are unique for that employee.
By following these steps, you can ensure that any specific payroll adjustments are properly accounted for without affecting the global mappings for other employees.