Gusto pulls out and distributes reimbursements on behalf of their customers, in order to make running an organization that much easier for the customer. However, the data imported into Aplos from Gusto does not have each reimbursement type available to map, instead reimbursements come over as a single line item to code an expense to in the global/individual mapping screen. If you need to map your reimbursements to more than one expense we would recommend following these steps:

1. Set your mapping:
   First, you will need to decide on a single expense account to allocate your reimbursements to in your mapping as a holding or pass through expense account. We would recommend a "Reimbursement Expense" or a "Misc. Expense"
2. Add a comment:
   When entering in your reimbursements in Gusto for your payroll you are submitting, leave a comment for each one that you would like to be coded to a different expense. Ask yourself "WHAT did I reimburse the employee FOR". This will later translate to your expenses you code these to in Aplos.
3. Import Payroll:
   Now that your mapping and additional information is in place, you can proceed with importing in  your payroll. This will post as a journal entry in Aplos.
4. Reallocate the reimbursement expense: 
   Now that your entry is posted you can reallocate the reimbursement from the single expense account to whatever the split needs to be. This is where the comment you left comes in handy. You can download your payroll journal entry report in Gusto to see the necessary split between your expenses. From here, you have two options
    
   • • Adjust the original posted journal entry in Aplos
     • Create a separate adjusting journal entry:
       Remember when making this adjustment you are wanting to decrease the reimbursement/misc expense and increasing the other expenses you are coding these reimbursements to.

If you have any other questions about this process feel free to reach out to our Support Team.