In Aplos, your invoices in Accounts Receivable can be emailed and paid online. This means you no longer have to print an invoice, wait for a check to be mailed, or manually enter a receipt to complete an invoice. This also makes it simple for the payee to immediately receive the invoice and conveniently and securely pay that invoice online using a credit or debit card.

When you create an invoice, you can select which invoices you would like to print or email. Once they have been selected, and the payment date and amount are entered, click “Email Invoices” to continue.

Create Account to Receive Payments

On this screen, you will first want to create your merchant account. When you create your merchant account, you will be taken through a setup wizard to continue your setup. Do not attempt to receive any invoices until your merchant account is verified. See the AplosPay Setup Guide for more information on setting up your merchant account.

You can click on the email you are sending and configure the message. The email that is sent can be a custom message or a default message that is applied to all emails.

How Customers Can Pay Invoices Online

When the email is sent, the customer will see the custom or default message, an attached PDF copy of their invoice, and a link for them to pay their invoice online.

On the payment page, the customer can verify the invoice information and enter their credit or debit card details to pay the invoice. Only the full amount of the invoice will be receivable online.

After the payment is received, the customer will receive an email from Aplos, and you will receive an email from our payment processor with the payment information. In Aplos, the invoice will now be fully received and cleared out of Accounts Receivable.