To record a received payment manually, enter the amount received and the date. Then click the Receive Payment button, which will post a deposit in your register for you. You can also export your open payments by clicking "Export Summary."

Recording a Single Payment to Receive Multiple Invoices

You might have situations where you’ve received a single check from a customer for payment on multiple open invoices in Accounts Receivable. You can record multiple payments and these will show as a single deposit in your asset account’s register. Batching these will help simplify your reconciliation process as your deposit amount will match the amount on your bank statement.

You will need to enter the amount that you are receiving for each invoice.

Partial Payments

To enter a partial payment of the invoice, select the arrow to the left of the invoice. An additional line will appear below the total so you can enter a partial amount. After you've entered the amount, confirm the asset account you would like the payment deposited to and select Receive Payment.

Full Payment

To receive payment for the entire invoice, simply check the box to the right of the invoice, confirm the asset account you would like the payment to be deposited to in the bottom left corner, and select Receive Payment.

 

If you have more than one invoice for a customer, when you enter the amount and date on your first invoice, you will see that the same date will auto-fill on any other open invoices for that customer, so you will only need to enter the amount received on any other open invoices.

When you click the Receive Payment button, this will record the payment amount in the Amount Received column and update the Balance to reflect only what is outstanding. If the amount received pays the invoice in full, then you’ll see that the invoice moves to the History section on the page.

Payment on Multiple Invoices Appears in the Register

If you receive payments on multiple invoices at the same time, you will see this reflected in the transactions recorded in your register. The deposit amount will be the total amount received on both invoices. For example, if you had two amounts of $1,000 and $750, they will reflect as a lump deposit of $1,750 and it will show in the memo how many invoices this deposit was made up of.

If you do not want to collapse these deposits into a single transaction, you will need to record each amount separately. To do this, you will need to enter the amount and date on one invoice and click "Receive Payment." Then go back into the Receivables module, record the second amount and date, and then click "Receive Payment."

See Invoice History

The History section of the page is a list of invoices that have been paid in full. Navigate to this section by selecting "History" at the top of the page.

You can click on the date of any invoice listed to view the details of the invoice.

Opening a bill that has had payments recorded to it will include a list of the payment transactions. You can print a paid invoice to view a fully paid balance by selecting the Actions menu at the top right and clicking "Print."