While the Aplos Register is a great tool for managing your bank accounts (assets), it functions a bit differently when you're tracking a liability, such as a credit card. The liability register is specifically designed to help you manage what you owe, providing a clear way to track charges and payments.

Understanding Charges and Payments

When you view a liability register, such as for a credit card, the "Add New" dropdown will offer two distinct options:

• Add a Charge: This is for recording an expense made on the credit card. Think of this as the equivalent of a payment from a bank account—it increases your outstanding balance. When you select Charge, you will fill out the same information as an expense on an asset register: the date, contact (the vendor you paid), amount, and the expense account that the charge should be categorized under. Once complete, click Add Charge to post the transaction.
  
• Add a Payment: This is for recording a payment made to the credit card. This is money leaving one of your asset accounts (like your checking account) to reduce the liability balance. You'll enter the required information for the payment, including the amount and the asset account the payment is coming from. Once complete, click Add Payment to post the transaction.
  

The "Pay Bill" Option for Multi-Fund Payments

If your organization has charges allocated across multiple funds and you want to ensure your payment accurately reflects these splits, the Pay Bill feature is an invaluable tool.

1. From your liability register, click the Pay Bill button.
   
2. This will display a list of all the funds with an outstanding balance for that liability.
3. You can then enter the specific amount you are paying for each fund and provide a dropdown to select a cash account for the payment to be pulled from.
4. Once you have entered the amounts, you can choose to select:
   • Pay: to simply post the transaction
   • Pay and Print Check: takes you to the check print screen in Aplos to generate and print a physical check.

This feature simplifies the payment process for credit cards and other liabilities, ensuring that your payments are correctly allocated across your various funds and that your liability balance is always accurate.