An off-cycle pay run might be necessary for various reasons, such as when an employee leaves between pay periods or if there’s an error that needs correcting on a previous paycheck. If you process an off-cycle pay run, you’ll need to manually enter a journal entry in Aplos to ensure everything is properly accounted for.

Here’s how to do it:

1. Access Your Gusto Dashboard: Go to your Gusto dashboard and click on 'Reports' in the left-hand menu. Then, select the 'Payroll History' tab at the top of the page.
   
   
   
2. Find the Off-Cycle Pay Run: On the Payroll History page, hover over the 'Off-Cycle' type, and you’ll see a 'View Details' option appear.
   
   
3. Download the Pay Information: Scroll to the bottom of the 'View Details' page and click on 'What Your Employees Worked & Take Home'. Then, click 'Full Summary' to open a new window. From there, click 'Download CSV' at the top right corner to download the pay details.
   
   
4. Format the Data for Aplos: Once you’ve downloaded the CSV file from Gusto, you can format the information into a journal entry import. You can download the journal entry import template HERE.
   
   
5. Ensure Consistent Category Mapping: Make sure to follow the category mappings you've set up for Gusto, so the off-cycle payroll data aligns with other payroll entries from Gusto.

By following these steps, you'll ensure the off-cycle pay run is properly recorded in Aplos and remains consistent with your other payroll data.

Note: Unlike normal Gusto Pay runs, off-cycle pay runs won't appear on the import screen until the check date occurs.