An off-cycle pay run might be necessary for various reasons, such as when an employee leaves between pay periods or if there’s an error that needs correcting on a previous paycheck. If you process an off-cycle pay run, you’ll need to manually enter a journal entry in Aplos to ensure everything is properly accounted for.
Here’s how to do it:
1. Access Your Gusto Dashboard
Go to your Gusto dashboard and click on 'Reports' in the left-hand menu. Then, select the 'Payroll History' tab at the top of the page.
2. Find the Off-Cycle Pay Run
On the Payroll History page, hover over the 'Off-Cycle' type, and you’ll see a 'View Details' option appear.
3. Download the Pay Information
Scroll to the bottom of the 'View Details' page and click on 'What Your Employees Worked & Take Home'. Then, click 'Full Summary' to open a new window. From there, click 'Download CSV' at the top right corner to download the pay details.
4. Format the Data for Aplos
Once you’ve downloaded the CSV file from Gusto, you can format the information into a journal entry import. You can download the journal entry import template HERE.
5. Ensure Consistent Category Mapping
Make sure to follow the category mappings you've set up for Gusto, so the off-cycle payroll data aligns with other payroll entries from Gusto.
Note: Off-cycle pay runs will not appear on the import screen until the check date has passed, unlike regular pay runs.
By following these steps, you'll ensure the off-cycle pay run is properly recorded in Aplos and remains consistent with your other payroll data.
Note: Unlike normal Gusto Pay runs, off-cycle pay runs won't appear on the import screen until the check date occurs.